our booking agreement with Ever Thought of Trying
Please read these booking conditions carefully as they are the sole terms & conditions of the contract between you and Ever Thought of Trying for all your bookings.
These terms & conditions apply equally to UK resident bookings as well as USA, Australia and other worldwide resident bookings. Your contract will be governed by and construed in accordance to English law and any disputes will be dealt with in the courts of England and Wales.
If any part, term or provision of this contract is held to be illegal or unenforceable it shall not affect the validity or enforceability of the remainder of the contract. Furthermore, if any covenants are held illegal or unenforceable by virtue of its scale, extent or duration, it shall remain valid and enforceable in such reduced scale, extent or duration as any court may decide as being the maximum scale, extent or duration permissible.
You may only use this site for lawful purposes and in accordance with these terms & conditions. The person making the booking shall be deemed to have accepted the booking conditions on behalf of all the persons named in the booking.
No variation to these terms & conditions shall be of any effect unless made in writing by and with the authority of Ever Thought of Trying. Ever Thought of Trying reserves the right to alter these booking conditions at any time.
Note carefully that we will act as an agent under the contract rather than principal.
Prices and price changes
Prices listed on Ever Thought of Trying’s website are per person unless otherwise stated
All our prices are quoted in pound sterling (GBP – £). All payments are to be made in pound sterling only.
Unless otherwise specified, not included as part of the services we offer are any applicable foreign departure, security, port charges, park fees, customs, immigration, agricultural, passenger facility charges and international transportation tax. In addition, tips/gratuities to course staff, passports, visa fees, baggage and personal insurance, beverages and food not listed under inclusions in the course product and all other items of a personal nature are also not included. You should retain sufficient local currency to pay for all of the above items if necessary. For instances where the balance is due to the supplier locally in respect of the full price of the experience, ensure you have sufficient local currency to pay for it.
We reserve the right to change or amend prices at any time before you have booked. After you have booked, the price of your booking is guaranteed and we will not apply any surcharges or price changes unless you make the change to your arrangements after booking.
A deposit per person must be received along with your booking form before we begin to process your application and confirm your experience. This should be made payable within 7 days of receipt of reservation documents.
The person signing the booking form which incorporates these terms and conditions warrants that he/she has full authority to do so on behalf of all persons whose names appear thereon and confirm that all such persons are fully aware of and accepts these terms and conditions. If, you book less than 8 weeks before departure, full payment must be received on booking. Please note that bookings for peak periods and for certain experiences may require a larger deposit. You will be advised on any alterations to the amount payable at the time of booking.
Payment may be made via PayPal only. Details will be clarified at the time of booking.
If we accept your booking, our contract with you is made when you ask us to confirm a booking and monies are exchanged to secure the required services (via PayPal). At this stage a binding contract comes into existence between you and Ever Thought of Trying. It is your responsibility to check the confirmation invoice carefully and to let Ever Thought of Trying know immediately in the event of any error.
The balance of your cost is payable 8 weeks prior to departure with time being of the essence of the agreement. If the final payment is not received by the 60th day prior to departure Ever Thought of Trying reserves the right to treat the booking as cancelled by you and will levy cancellation charges.
Ever Thought of Trying charges you a deposit for the experience booked. For some of the experiences, the balance is payable directly to the supplier on, or in advance, of the commencement day of the experience booked. In those instances, those suppliers will charge you the difference between the deposit paid and the total price as shown at the time of booking in the local currency.
Where the supplier is to be paid locally, payment instructions and due dates vary from supplier to supplier and are given at the time of booking. It is your responsibility to ensure you comply with the individual supplier’s balance payment terms as shown on your booking confirmation.
Failure to comply with those suppliers’ payment conditions may result in the cancellation of your experience and no refunds shall be given.
You are bound by our suppliers’ own booking, amendment, cancellation conditions and conditions of carriage where relevant and these conditions apply to your contract with us. Conditions vary by supplier and are given at the time of booking. Our supplier’s conditions may limit or exclude their and our liability to you.
We check facts about the experiences offered to ensure accuracy. When we are told in advance of a significant change to a booking, we will make every effort to notify you in advance of the start of your experience. Please note all duration times given are approximate.
Alterations Made To your Itinerary
Ever Thought of Trying reserves the right to alter any of the prices, facilities or services described in its website or promotional material at any time. Any changes will be notified to you at the time you make your booking or if after you have made a booking as soon as possible. Such changes will normally be minor. If there is a major change Ever Thought of Trying will try to inform you as soon as possible and offer you the choice of alternative arrangements or a refund of all monies paid unless by reason of force majeure. Force majeure includes but is not limited to war, threat of war, riot, civil disobedience or strife, industrial dispute, terrorist activity, acts of God, natural or nuclear disaster, fire, adverse weather conditions, closure of airports or any unforeseeable or unavoidable event beyond the control of Ever Thought of Trying or its suppliers.
Changes after booking but before travel
Charges for any changes made to a booking vary from supplier to supplier. Please check the amendment fees and conditions as shown against each individual product before making your booking. No refunds are given as a result of an amendment to a booking.
In some instances, it may not be possible to make any changes to a booking once confirmed unless the original booking is cancelled and a new booking made. Where this is the case, the amendment terms and cancellation charges vary from supplier to supplier and will be shown prior to your booking.
Prices applying to all new bookings made following an amendment will be those prices applicable on the day the new booking is made.
Please check your booking details carefully to ensure that any related flight, accommodation and/or other arrangements coincide with the dates you have booked with us and all names have the correct spelling as we will not be liable for any costs incurred as a result of any mistakes by you.
To make an amendment to your booking, please email firstname.lastname@example.org and we will try our best to help. Please note that an administration fee of £40 per booking will be applied in addition to any amendment fees.
Changes after travel
No refunds are available once a course has commenced, or in respect of any other products or services booked or utilised.
Cancellation or no show by you
Charges are levied to cover the costs of any losses incurred as a result of your cancellation or no show which applies to a situation where you chose not to attend your experience but omit to advise us of the fact in advance of the commencement day of your experience. Ever Thought of Trying acts as an agent rather than the principal, therefore cancellation charges vary from supplier to supplier. The cancellation policy and charges will be highlighted in the terms against each experience prior to booking and these charges will also be displayed clearly on your confirmation voucher and in no circumstances will any refunds be available. By agreeing to these terms and conditions, you agree to pay all charges associated with cancellation or a no show, which in the case of a no show is 100% of the total booking value, regardless of the supplier or the deposit value paid.
Should you need to cancel your booking, please advise us as soon as possible by emailing email@example.com.
Cancellation by us
Ever Thought of Trying and our suppliers try never to cancel a client’s experience, but must reserve the right to do so. Should your experience be cancelled Ever Thought of Trying will inform you as soon as practicable and you will have the option of choosing an alternative experience of a comparable standard, if available, or receiving a prompt refund of all monies paid to Ever Thought of Trying for your experience (excluding any charges). In addition, unless the cancellation has been caused by force majeure, Ever Thought of Trying will pay you the sum of your deposit or total cost which ever has been paid by client.
Our liability to you
We act only as a booking agent for the relevant supplier of any product on the booking and we have no liability of any kind whatsoever to you or your party or dependants for any death, personal injury, loss, consequential loss or damage of any kind you or your party or your dependants may suffer unless caused by our own negligence. Ever Thought of Trying, our servants, employees or agents are acting either as agents for the relevant supplier or as agent for you and your party.
Ever Thought of Trying, its agents and suppliers also accepts no responsibility or liability whatsoever for any government restraints, acts of war and terrorism, weather conditions, or for any misadventure or casualty or any other force majeure or causes beyond their control. Subject to the terms and conditions on this site, Ever Thought of Trying’s liability shall be limited to up to the price paid for the booked arrangements.
It is a condition of our contract with you that you and all members of your party have suitable and sufficient travel insurance to cover your holiday as neither Ever Thought of Trying nor our suppliers can be held responsible for any liability, expenses or losses you incur as a result of being inadequately insured. We strongly recommend that at the time of booking a comprehensive travel insurance policy is purchased.
Please note that for sports and wellbeing holidays that involve any physical activity whatsoever, the supplier may insist that you provide them with a copy of an adequate insurance policy to cover the activities involved in the holiday before you partake in any of those activities. Without adequate insurance, the supplier reserves the right to cancel your holiday without compensation or refund.
Where special requests for room allocation, diet considerations, medical considerations etc. are requested, Ever Thought of Trying must be made aware of them in writing at the time of booking. We will ask our suppliers and every effort will be made to ensure that these requests are fulfilled, but they cannot be guaranteed. Furthermore, Ever Thought of Trying will not be liable for claims for consequential loss where written advice of special needs and requirements has not been received in writing at the time of booking.
You have certain responsibilities with regard to your booking, and these responsibilities are set out below. Ever Thought of Trying will not be liable for any loss, damage, illness, discomfort or costs of whatever kind which you may sustain as a result of failing to discharge the responsibilities described in this clause: –
- Visas: It is the client’s responsibility to be in possession of such visa permits as may be required for the whole of the tour. General information concerning visa requirements is set out below. We will notify you of any changes to visa requirements, which occur before your confirmation invoice is issued, but please note that further changes could take place before you travel. All clients must obtain all necessary visas and relevant documentation prior to departure.
- Passports: A valid passport (valid for at least 6 months beyond the end of your placement) is required for travel.
- Health: We recommend that all clients should do the following before they travel: Read Health Advice for Travellers available from your local Department of Health office or on https://www.gov.uk/foreign-travel-advice. The latest Foreign Office Advice notifications are also available on the Foreign & Commonwealth Office website at www.fco.gov.uk/knowbeforeyougo. You should consult your doctor on current inoculations before you depart. If you have any medical condition that may affect your ability to enjoy and pursue fully the arrangements you book with us, you must notify us immediately. Ever Thought of Trying reserves the right, where appropriate, to ask you to provide written certification of your medical fitness prior to departure. It is your responsibility to ensure that you obtain all recommended inoculations, take all recommended medication and follow all medical advice in relation to your experience.
- Documents: It is YOUR responsibility to ensure that passports, visas, vaccination certificates and all other necessary documents are in order and, where appropriate, in your possession. It is also your responsibility to arrange adequate insurance cover for your booking and to take relevant details of the policy with you.
- Transport: It is your responsibility to arrange your own flights. It is your responsibility to ensure that you arrive in good time to board all flights or other methods of transportation. If you miss a flight or other transportation we will try to arrange alternative transportation, but reserve the right to recover from you any costs we incur in making such arrangements.
- Behaviour: You must not behave in a way which may cause distress or cause an annoyance to others or which may create the risk of danger or damage to property. If you are subject to arrest, or are prevented from travelling at the discretion of an airline or other transport providers, or if you are evicted from a hotel at the discretion of the hotel management, Ever Thought of Trying or our suppliers will not refund any portion of the cost of your experience, and, if Ever Thought of Trying or our suppliers incur any expense as a result of your behaviour, you will be obliged to compensate Ever Thought of Trying or our supplier for that expense.
We, with our suppliers, are responsible for making sure that each part of the experience you book with us is provided to a reasonable standard and as described on our website, or in any amendments to it. These services will be provided by independent suppliers contracted by us. Overseas safety standards are generally much lower than in the UK – for example, few hotels yet meet EU fire safety recommendations. This may be the case even in Europe.
It may be necessary to ask you for details of a personal nature such as dietary requirements, physical/ medical disabilities and criminal record. It may be passed to partners and/or suppliers who at our discretion need to know such details in advance. By no means will this information be used for third party marketing purposes. All information is kept strictly confidential.